At BRC & SASS, we take your privacy very seriously. We understand that some of the information we may hold about you is of a very sensitive nature and we do everything we can to ensure that your information is secure. This privacy notice explains how we look after your personal data (in all situations where we collect your data) and sets out your privacy rights and also explains how the law and our approach to privacy and personal data protects you.
You can also view our full Data Protection Policy or if you have any questions about this policy, you can contact Jackie Hancox (HR and Operations Manager), who is our Data Protection Officer on firstname.lastname@example.org
Information we collect
We will collect, process and store personal data only if it is directly provided to us by you. Below are examples of the type of data that this may include:
- Identity Data including forenames, last name, maiden name, date of birth, gender, marital status, and username or similar identifier.
- Contact Data may include home or work address, email address and telephone numbers, personal or job title and position.
- Special Category Data for example health or medical data, including information about sexual abuse and the perpetrator(s), family details, health & wellbeing and social circumstances, details about your race, religion and gender.
- Other data to help us administer your relationship with us, for example Financial Data if you are a member and pay member dues.
How do we collect your personal data?
A range of different methods may be used to collect data which may include the following methods:
- Direct interactions with us in person, by post, phone, email or otherwise. You may give us your Identity, Contact, Special Category and Financial Information.
- Interactions with our website, by using the web enquiry form. You may give us Identity and Contact Information.
- Third parties, such as referrals from external agencies (third parties may be used in processing Identity, Contact and Special Category Information).
Why do we collect your personal data?
The purpose that we hold information relating to you is primarily as follows:
- To enable us to provide our services to you, to communicate with you and to meet our contractual commitments to you.
- To notify you about any changes to our business that may affect our service or relationship with you.
- Where you have consented to receive such information, to provide information about our services that you have specified is of interest to you.
- Where we need to comply with a legal obligation.
We will never share your personal data with any third party for their marketing purposes.
We will only use your personal data for a reason other than the purpose for which it was originally obtained if we have your knowledge and consent.
Who do we share information with?
There is a limited range of circumstances where we may disclose your data to third parties. These include:
- Regulatory and Funding bodies. We may disclose summary information about our services and clients, for example to funding bodies, but this will always be anonymised
- External Agencies. We may disclose your data to third parties that are involved in the fulfilment of our services to you, for example when a solicitor or the Police, working on your behalf, requests information about your case.
If you do not want us to share your data with third parties, you will have the opportunity to withhold your consent to this when you provide your details to us on the form on which we collect your data, or you can do so by writing to us at the address detailed above or by sending us an email at any time.
How long do your hold data for?
For detailed information about how long we hold information, please refer to our Data Retention Policy.
If you have any questions, would like to more information about what information we hold about you, or would like to exercise your right to withdraw consent, please contact us: